Remote work and virtual board meetings appear to be here for the long haul, as the pandemic demands companies to adapt to new working methods. The flexibility of a virtual meeting allows attendees to participate without having to think about the travel restrictions or quarantine period, as well as reducing the cost of hotels and flights.

Online meetings are easy to set up and they have become more common in mission-driven organizations who wish to keep their communications on track despite the COVID-19 Crisis. It is important to be aware of the potential hazards of digital meetings to avoid them and make your online board meetings as efficient as you can.

The platform you use to host your virtual or hybrid meetings is of utmost importance. Select a platform that has an Attendance Room function to safeguard your meeting from uninvited attendees and only allow those who are invited by the meeting co-host or host. Also, provide training to your board members to help them get familiar with the technology, and also learn how to use it correctly.

Encourage your board members to use a headset or a speakerphone for the duration of the meeting, and to tidy their offices so that it appears camera-ready, free of personal photographs and other distractions. Also remind them to sit in a chair, not lying on their bed or on their couch, as this will help look more professional and professional at the time of the meeting. Also, encourage them to speak up at the start of the meeting to ensure that everyone can be able to hear them and begin the meeting with a positive attitude.

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